Tips for a Successful Office Move from BCL
Start Planning Early
Engage with BCL well in advance to create a comprehensive moving plan. Identify key dates, and allow time for consultations with their experts. BCL offers services like audits and space planning, which can be useful in optimising your new office layout before the move.
Assign a Move Coordinator
Designate a single point of contact within your company who will coordinate with BCL. This ensures clear communication and avoids confusion during the process.
Create an Inventory List
Work with BCL to take a complete inventory of office equipment, furniture, and assets that will be moved. Identify any items that need special handling, like IT equipment or fragile assets. Discuss with BCL any potential needs for crates, labelling systems, and packing materials.
Plan for IT and Telecoms
Plan the disconnection and reconnection of IT and telecom systems well in advance. BCL can assist in server relocation and technical decommissioning to avoid downtime. Back up all critical data before moving.
Notify Stakeholders Early
Inform employees, clients, suppliers, and service providers (like utilities, internet, etc.) about the move. Let employees know how it will affect their working schedules.
Label Everything Clearly
Use colour-coded labels to ensure furniture and equipment end up in the right locations at your new office. BCL offers assistance with labelling and packing, ensuring that everything is well organised.
Health and Safety Considerations
Ensure a risk assessment is conducted for both your current and new premises. BCL provides help with health and safety planning, including proper lifting techniques and compliance with regulations.
Minimise Downtime
Work with BCL to determine the most efficient moving schedule, including potential moves over the weekend to minimise business disruption.
Recycling and Disposal
Make use of BCL's sustainable disposal services for unwanted furniture or equipment. They can help recycle or dispose of items in an eco-friendly manner, supporting your company’s sustainability goals.
Post-Move Support
Ensure BCL provides support post-move, such as unpacking, furniture reassembly, and IT reconnections. Take advantage of their move management services to oversee the entire process from start to finish.
